Solteq Plc Stock Exchange Bulletin 3.10.2018 at 9.00 am
Shareholders of Solteq Plc are hereby invited to the Extraordinary General Meeting to be held on Thursday, 25 October 2018 at 12.30 pm in the Break Sokos Hotel Flamingo, address Tasetie 8, 01510 Vantaa. The reception of the shareholders registered for the meeting begins at 12.00 pm.
A. Matters on the agenda of the General Meeting
At the general meeting, the following matters will be considered:
1. Opening of the meeting
2. Calling the meeting to order
3. Election of persons to scrutinize the minutes and to supervise the counting of votes
4. Recording the legality of the meeting
5. Recording the attendance at the meeting and adoption of the list of votes
6. Election of members of the board of directors
The shareholders of Solteq Plc who represent over 60 per cent of the company's shares and votes propose to the Extraordinary General Meeting that Lotta Kopra is elected as a new member of the Board of Directors and the current members Aarne Aktan, Eeva Grannenfelt, Markku Pietilä and Mika Uotila continue as members of the Board of Directors. Lotta Kopra has given her consent to the election.
7. Other topics for discussion
CEO‘s review of the interim report
8. Closing of the meeting
B. Documents of the general meeting
The proposals for the decisions on the matters on the agenda of the general meeting as well as this notice are available on Solteq Plc’s website. The proposals for decisions and the other above-mentioned documents are also available at the meeting. Copies of these documents and of this notice will be sent to shareholders upon request.
C. Instructions for the participants in the general meeting
1. Shareholders registered in the shareholders’ register
Each shareholder, who is registered on 15 October 2018 in the shareholders’ register of the company held by Euroclear Finland Ltd., has the right to participate in the general meeting. A shareholder, whose shares are registered on his/her personal Finnish book-entry account, is registered in the shareholders’ register of the company.
A shareholder, who is registered in the shareholders’ register of the company and who wants to participate in the general meeting, shall register for the meeting no later than 22 October 2018 at 10.00 am by giving a prior notice of participation, which shall be received by the company no later than on the above mentioned date. Such notice can be given:
a) via e-mail: email@example.com
b) by telephone: +358 41 529 7745
In connection with the registration, a shareholder shall notify his/her name, personal identification number or company ID, address, telephone number and the name of possible assistant or proxy representative and the personal identification number of a proxy representative. The personal data given to Solteq Plc is used only in connection with the general meeting and with the processing of related registrations.
The shareholder, his/her authorized representative or proxy representative shall, where necessary, be able to prove his/her identity and/or right of representation.
2. Holders of nominee registered shares
A holder of nominee registered shares has the right to participate in the general meeting by virtue of such shares, based on which he/she on the record date of the general meeting, i.e. on 15 October 2018, would be entitled to be registered in the shareholders’ register of the company held by Euroclear Finland Ltd. The right to participate in the general meeting requires, in addition, that the shareholder on the basis of such shares has been registered into the temporary shareholders’ register held by Euroclear Finland Ltd. at the latest by 22 October 2018 by 10.00 am. As regards nominee registered shares this constitutes due registration for the general meeting.
A holder of nominee registered shares is advised to request without delay necessary instructions regarding the registration in the temporary shareholder’s register of the company, the issuing of proxy documents and registration for the general meeting from his/her custodian bank. The account management organization of the custodian bank has to register a holder of nominee registered shares, who wants to participate in the general meeting, into the temporary shareholders’ register of the company at the latest by the time stated above.
3. Proxy representative and powers of attorney
A shareholder may participate in the general meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the general meeting. When a shareholder participates in the general meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the general meeting.
Possible proxy documents should be delivered in originals to Solteq Plc, Extraordinary General Meeting, Karhumäentie 3, 01530 Vantaa Finland before the last date for registration.
4. Other instructions and information
Pursuant to chapter 5, section 25 of the Companies Act, a shareholder who is present at the general meeting has the right to request information with respect to the matters to be considered at the meeting.
On the date of this notice to the general meeting, the total number of shares in Solteq Plc is 19,306,527 which represents the same number of votes.
Vantaa, 3 October 2018
Board of Directors
Olli Väätäinen, CEO
tel +358 50 557 8111
Martti Nurminen, CFO
tel +358 40 751 7194
NASDAQ OMX Helsinki